Note: Most of the text from this page has been lifted from the 2007 Eastern's website. I have found that the USA Ultimate staff is much better at explaining all of this than I am. :)

You can check on your team's registration paperwork status right here.

Team registration must be completed by Friday, April 6th. The following registration materials must ARRIVE (not postmarked) at St. Johnsbury Academy and USA Ultimate by Friday, April 6th. If your materials have not arrived by Friday, April 6th then your team will be dropped from the tournament and you will receive no refund. Seriously.

1. Create a roster online using USA Ultimate's online rostering system [Note: This is NOT the score reporter system]. The online rostering system can be accessed by logging into the USA Ultimate membership page. ALL rosters MUST be created online by a team leader. Paper rosters WILL NOT be accepted. The one-time-event fee will be an option. The tournament is listed in the online rostering system as 2012S ST. JOHNSBURY ACADEMY INVITATIONAL. A document outlining how to create your online roster is available online right here: http://bit.ly/sjai2012-online-roster-help

2. USA Ultimate membership dues - All players must be current USA Ultimate members for 2012. Youth dues are $29. Membership status may be checked through the online rostering system. Membership dues should be sent to the USA Ultimate, NOT St. Johnsbury Academy. As an alternative to becoming a full member, all tournament participants have the option of using the one-time-event registration option which costs $5 per player. You can read about that options right here. The one-time-event form is online right here. Note: Players can create accounts and complete the waiver online even if they will be paying the one-time fee. The waiver form for one-time fee players is the same as the online waiver.

3. Liability waivers - All players must have a signed waiver on file for 2012. Waiver status may be checked through the online rostering system. A player can sign their waiver by logging into their USA Ultimate membership page. Minors (<18 years) must have their parent/guardian's signature. All signatures can be done ONLINE through the membership page system.

4. Medical authorization forms - All minor (<18 years) players must submit a copy of a completed medical authorization form to St. Johnsbury Academy, not USA Ultimate. Copies must also be kept on site by the chaperone. Please indicate on your roster which players are 18 or older.

5. Chaperone background check - Each attending team must have 2 chaperones who are at least 25 years old. IMPORTANT: All teams must have have at least one chaperone who has submitted a NCSI background check to USAU. Full chaperone information can be found online right here. Please note that background checks can take up to two weeks to complete! Questions? Please check with USA Ultimate HQ at .

Summary:
1) Rosters are created online in the St. Johbnsbury Academy event. Note: This is NOT the score reporter system.
2) Membership dues are sent to USA Ultimate. (You can pay these online.)
3) Liability waivers are completed online.
4) A copy of each player's medical authorization form is sent to St. Johnsbury Academy.
5) At least one chaperone submits an NCSI background check to USA Ultimate. That chaperone must be added to the team's online roster.

Materials sent to USA Ultimate should be addressed to:

USA Ultimate, Attn: Sanctioning
4730 Table Mesa Drive, Suite I-200C
Boulder, Colorado 80305

Materials sent to St. Johnsbury Academy should be addressed to:

Josh Seamon
SJAI2011
1000 Main St.
St. Johnsbury, VT 05819


Registration at the tournament will take place on Friday, May 19th at St. Johnsbury Academy from 6-10pm outside the Black Box in conjunction with the Friday night dance. Tournament staff will be on hand to check teams in and take care of any outstanding paperwork. All teams should check in at registration if they are in town. All paperwork issues MUST be taken care of by Friday night or the team/players in question will not be allowed to play. If all of your paperwork is complete then you do not need to check in.

The captain's meeting will be held Saturday morning, May 19th one hour before the first round at St. Johnsbury Academy for the girls division, at Lydon Institute and the Caledonia County Fairgrounds for the open divisions. Competition issues, tournament logistics, and any last minute changes to pre-tournament info will be discussed. All teams must have a captain present at the captains meeting, even if they have a first round bye.

PLEASE NOTE: Any unfinished registration paperwork must be taken care of at the Friday night registration.

If you have any questions at all about the process, please don't hesitate to call or email me.


- Josh
802.748.9857